Donations to a Federal Executive Agency
Securities received as donations to a Federal Executive Agency must be forwarded to Merrill Lynch, FBO: U.S. Department of the Treasury by the Secretary of the Treasury or a Federal Executive Agency through registered mail or special messenger with a Letter of Intent printed on agency letterhead that includes the following:
- Agency's instructions for sale of security
- Reference to the security
- How the security was obtained (e.g., donation)
- Agency Location Code (ALC) for deposit of proceeds
- Taxpayer Identification Number (TIN)
- Physical address of agency
- Agency contact name, telephone number, fax number and e-mail address
- Signature of a supervisor
Note: This information does not apply to savings bonds, TreasuryDirect accounts or Legacy Treasury Direct accounts. For information or questions related to these subjects, please select ''Contact Us'' at the top of this page.
A contact person, other than the supervisor, may be listed in the letter as the person to work with Debt Accounting Branch for liquidating the security.
If multiple securities are being sent at the same time, one Letter of Intent is sufficient as long as all securities are referenced in the letter.
You can use a Letter of Intent template by selecting the appropriate file below:
Physical Security Received – Donation
Electronic Security Received – Donation
Note: To read or print a PDF document, you need the Adobe Acrobat Reader (v5.0 or higher) software installed on your computer. You can download the Adobe Acrobat Reader from the Adobe Website.
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For any special circumstances not addressed here, please use the "Contact Us" link at the top of this page.
Direct Registration (DRS) Advice
In order to make it easier to pull your securities into our account, it would be helpful to have the following information on the Direct Registration (DRS) Advice form:
- Your holder account number
- Your agency name, address and contact person
- Number of shares
- Type of security (common stock, warrant, etc.)
